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Fees
The fees will help W3C offset some of the costs.
The fees are displayed in USD, however attendees will be able to pay
in their own currency.
The below rates include participation for the events of the whole
week.
The fees for participants, observers and guests are as follows:
-
In-person participation
- Early Bird rate – until 23 August (00:00 UTC):
USD 370 [Rate limited to the first 4 persons
of a given organization]
- Standard rate – until 20 October (00:00 UTC):
USD 680
- Late/on-site rate – starting 20 October: USD 875
- Fee Waiver: No Fee (see below for more
details)
-
Remote participation
We invite you to show your support to those who participate actively
in W3C groups and who request financial support to attend TPAC, by
accepting a 5% fee addition to the above rates. You have the ability
to opt-out.
Important: We advise people to confirm their meeting
registration and payment before making flight and accommodation
arrangements.
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Registration fee waiver
For W3C Invited Experts
The TPAC 2025 participation fees will be waived for all W3C
Invited Experts. You will not be asked to pay for the fees once you
complete the TPAC registration form.
For all other TPAC attendees
We understand that not everyone can afford the TPAC registration fee
for a variety of reasons and we do not want any of these to be a
barrier to participation.
On-site Participation Fee waiver
There are a limited number of fee waivers available for on-site
participants, at the discretion of the organizers. The fee waiver
operates on a trust basis. Please do not use this option if you can
afford the fee.
Remote Participation Fee waiver
We make an unlimited number of fee waivers available to remote
participants. The fee waiver operates on a trust basis. Please do not
use this option if you can afford the fee.
Please contact w3t-tpregister@w3.org
to benefit from the fee waiver before filling in the
registration form.
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Modification, cancellation and refund
We will allow people to switch their registration from on-site to
remote, and vice versa, while retaining the same class of
registration. (i.e., early bird on-site will convert to early bird
remote, and vice versa).
If you need to cancel your registration to the event, refunds will be
subject to a cancellation fee (which will vary depending on the
registration fee and type of credit/debit cards).
To modify and adjust the fees or cancel your registration, contact w3t-tpregister@w3.org.
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Apply for funding
The TPAC Inclusion Fund and the W3C Invited Experts Support Fund aim to help reduce barriers for W3C participants or for W3C Invited Experts who have shown commitment through their positive contributions to the work of W3C group(s), but who require support to contribute in a more meaningful way at TPAC.
Examples of contributing in a meaningful way may include:
- Organizing a breakout session or contributing to the TPAC program
- Writing specifications, documentation or tests
- Preparing documents such as explainers or drafts for
discussion
- Reviewing a group’s work and preparing comments for
discussion
We will prioritize support of under-represented groups, to improve diversity of background, gender, experiences, expertise and skills. Applications from participants from the following groups will be prioritized:
- Individuals who work from low and middle income economies
- Individuals who represent small organizations or organizations from stakeholder groups or industries not widely represented in the W3C community
- Women and gender-diverse individuals
- Individuals living with a disability
TPAC Inclusion Fund
To be eligible, you need to be participating in at least
one existing W3C group, have attended last year's TPAC
(remotely or in person), have a good track record of
attendance to group meetings, uphold the W3C Code of
Conduct.
W3C Invited Experts Fund
To be eligible, you need to have received the Invited Expert status at least 6 months ago, have attended at least one meeting, be a Chair or Editor and/or elected/appointed member of the TAG and/or the AB, have
a good track record of attendance to group meetings, uphold
the W3C Code of Conduct.
Acceptable expenses
Examples of what the funds might help cover:
- TPAC registration cost
- Travel to attend TPAC meetings in the most economic, direct and safe route, booked in advance to secure more economical rates
- Accommodation booked in advance, and within any deadlines provided by the venue to secure the less expensive rate
- The costs of travel and shared accommodation for an additional adult to attend in the role of carer, without whom participation would be impossible
- Cost of insurance policy issued specifically for the travel dates, covering travel and medical expenses. If the selected participant has a current annual/employer travel insurance policy, W3C will not cover the cost but a copy of the policy should be presented as a requirement to be reimbursed
- Connectivity expenses to attend meetings remotely
W3C provides childcare on-site free of charge to all TPAC participants who require it to be able to participate effectively.
Apply for funding
Timeline
- 17 July 2025: Applications(*) opening
- 8 August 2025: Applications closing (midnight UTC)
- 22 August 2025: Applicants and awardee(s) informed
(*) Following our privacy
policy, we do not disclose your data to any third party and
the data we collect is used only for the purpose of the funding application processing.
If you have any questions, please write to diversity@w3.org.
The TPAC Inclusion Fund and the W3C Invited
Experts Support Fund contribute to W3C stakeholder strategy, as outlined in the 2025-2028 Strategic Objectives and Initiatives.
The amounts available for the funds are based on W3C member dues, funding from the Community Engagement Champions sponsorship plus donations.
We encourage you to contribute generously.
(Tsutomu
Nakauchi Foundation)